Data Protection

As part of the use of this website, personal data from you is processed by us as a Data Controller and stored for a period which is necessary to fulfill the specified purposes and statutory obligations. In the following, we will inform you about what data it is, how it is processed and what rights you have in this regard.

According to Art. 4 No. 1 General Data Protection Regulation (GDPR), personal data is all information that relates to an identified or identifiable natural person (hereinafter "data subject or user").

1. Name and contact details of the Data Controller: 

This privacy information applies to the data processing on the website www.recorem.com by those responsible:

Redefined Corp (Recorem.com, hereinafter "Recorem ")

79, Madison Avenue, FL 08

New York, 10016

USA

Email: support@recorem.com

If you have any questions about data protection law or your rights as a data subject, please contact the e-mail address provided above.

2. Processing of personal data and the purposes of processing

a) Web hosting

For the provision of this website, we use the web hosting services like Azure, ElephantSQL and Vercel. 

A web hosting service is required to offer a website. The use of the abbreviation of the web hosting service takes place in accordance with Art. 6 Para. 1 S. 1 lit.f GDPR due to our legitimate economic interest in making our offer available on this website. In connection with hosting, the Abbreviation of the web hosting service processes personal data on our behalf that is generated when the website is used.

We have concluded with these service providers a job processing contract. With this contract, the service provider ensures that it processes the data in accordance with the General Data Protection Regulation and that the rights of the data subject are protected.

b) When you visit the website

You can visit the website www.recorem.com without having to disclose any of your personal information or identity. The browser used on your device only automatically sends information to the server on our website (e.g. date and time of access, name and URL of the file accessed, browser type and version, website from which the access was made (referrer URL)).

This also includes the IP address of your requesting device. This is temporarily stored in a so-called log file and automatically deleted after 4 weeks:

The processing of the IP address takes place for technical and administrative purposes of the connection establishment and stability, in order to guarantee the security and functionality of our website and to be able to trace any illegal attacks on it if necessary.

The legal basis for processing the IP address is Art. 6 Para. 1 S. 1 lit.f GDPR. Our legitimate interest follows from the security interest mentioned and the need for trouble-free provision of our website.

We cannot draw any direct conclusions about your identity from processing the IP address in the log file.

In addition, we use cookies and analysis services when you visit our website. You will find more detailed explanations under sections 3 and 4 of this data protection declaration.

c) When registering to our newsletter

Pursuant to Art. 6 para. 1 sentence 1 item a DSGVO have expressly agreed, we use your e-mail address  to regularly send our newsletter for. It is sufficient to provide an email address to receive the newsletter.

You can unsubscribe at any time by clicking on the "Unsubscribe" link at the end of the newsletter. Alternatively, you can send your unsubscribe request at any time to support@recorem.com by email.

d) When using the

Job seeker\Organizer\Hiring Company profiles: Here we collect the following required information:

Organizer details

  • First name, Last name

  • Crew member names

  • Company name

  • Phone number

  • Business address

  • Email Address (and Crew Member Email Addresses)

  • Event details

  • Payment information

  • Tax details

  • Website

  • Social Media links

Hiring Company details

  • First name, Last name

  • Crew member names

  • Company name

  • Company Description

  • Phone number

  • Business address

  • Email Address (and Crew Member Email Addresses)

  • Website

  • Social Media links

  • Job Description

  • Skills required

  • Salary details

Job Seeker details

  • First name

  • Last name

  • Email -Address

  • Address

  • phone number

  • Social Media links

  • Skills

  • Work experience

  • Resume/Curriculum Vitae/personal bio data

  • Salary expectation

This data processing takes place within the framework of answering the contact request on the basis of our legitimate interest in accordance with Art. 6 Para. 1 lit.f GDPR.

The personal data collected by us are for the use of the

Organizer: 

To enable host an event on our platform and to provide payment gateway for the attendees to book tickets for the event.

Job Seekers and Hiring Companies: 

To enable the functionality of Recorem which is discovering jobs and talent in online, offline and hybrid events. Payment details are for booking tickets for the event.

Contact Form:

  • You are a Job Seeker or Organizer or Hiring Company

  • First name

  • Last name

  • Email Address

  • Phone number

We need LinkedIn or Facebook or Google profile names in order to know who sent the request. We need your email address to be able to answer your request. Furthermore, we need all information in order to consider whether Recorem can help you or not.

Purpose/Activity

Type of data

Lawful basis for processing including basis of legitimate interest

To register you as a user of the Recorem Platform

(a)Identity

(b) Contact

Performance of a contract with you

To process any paid entry to an Event:

(a) Managing payments, fees and charges

(b) Verifying your identity and details of your payment method or credit card account

(c) Communicating with you, for example sending you confirmation of your attendance for an Event.

(a)Identity

(b)Contact

(c)Transaction

(d)Marketing and Communications

(a) Performance of a contract with you

(b) Necessary for our legitimate interests

To manage our relationship with you which will include:

(a) Providing access to Platform services

(b) Notifying you about changes to our terms or privacy policy

(c) Asking you to leave a review or take a survey

(d) Investigating complaints

(a)Identity

(b)Contact

(c)Profile

(d)Marketing and Communications

(a) Performance of a contract with you

(b) Necessary to comply with a legal obligation

(c) Necessary for our legitimate interests (to keep our records updated and to study how users use the Recorem Event Platform and associated products/services)

To administer and protect our business and our services (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

(a) Identity

(b) Contact

(c) Technical

(a) Necessary for our legitimate interests (for running our business, administering our CRM, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise)

(b) Necessary to comply with a legal obligation

To enable you to partake in a competition or complete a survey

(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications

(a) Performance of a contract with you

(b) Necessary for our legitimate interests (to study how users use the Recorem Event Platform and to develop and grow our business)

To enable Job Seekers and Hiring Companies to partake in Job/Talent Discovery

(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Resumes and skills

(f) Technical

(g) Job Description 

 

Necessary for Job and talent discovery interests (to study the match between the Job Seeker profile, Skills and the job posted by the company to recommend the right opportunity to right person in the Recorem Platform)

To use data analytics to improve our Platform, products/services, marketing, user and Partner relationships and experiences

(a) Technical

(b) Usage

(c)Skills

(d) Job Description

Necessary for our legitimate interests (to define types of users for certain Platform services such as Job Seekers profile and job description and to keep our services and website updated and relevant, to develop our business and to inform our marketing strategy)

To make suggestions and recommendations to you about Events or other services available through the Recorem Event Platform that may be of interest to you

(a) Identity

(b) Contact

(c) Technical

(d) Usage

(e) Profile

Necessary for our legitimate interests (to develop the products and services available through the Recorem Event Platform)

How We Share Personal Information

To accomplish the purposes set out above, we may share your Personal Information with other parties that may include the following:

  • Event Producers/Organizers/Event platforms that produce and host virtual events and use the Recorem Platform, when you register to attend their events;

  • Speakers and Hiring Companies who attend the same event, when you attend events that are hosted and use the Recorem Platform and apply for a particular job the resume and other information will be shared to the respective company or recruiter. When a company posts a job description it will be shared to the relevant participants for the application process.

  • Service providers that perform services on our behalf and under our direction;

  • Other third parties as necessary to (a) protect or defend our interests and the legal rights or property; (b) protect the rights, interest and safety and security of the Services, our organization, or members of the public; (c) protect against fraud, and (d) investigate and prosecute users who engage in behavior that is illegal or harmful to others or to others’ property;

  • A buyer or other successor or organization in the event of an actual or potential merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, including as part of bankruptcy, liquidation, or similar proceeding; and

  • Such other parties, or for such other purposes, as you may authorize or direct when we collect your Personal Information

Note: Recorem enables job discovery in online, onsite and hybrid events. This will give companies and job seekers an option to participate in domestically or internationally organized events and find domestic/international job seekers and domestic/international job opportunities. The company’s and Job seeker’s personal information is not shared with the organizer domestically/ internationally until the user decides to participate in the event. The participating user is responsible to view the event information and read the respective terms and conditions to understand if the event is domestic or international to the particular user. On agreeing to participate in such events, Recorem may consider that action as a consent to share personal and/or transactional details to the corresponding organizer. Job seekers may find/discover domestic and/or international job opportunities in the event but their personal/professional details are not shared with the company unless and until they apply for the corresponding job opportunity.  On applying to jobs in such cases, Recorem may consider that action as a consent to share the job seeker’s personal and professional details to the corresponding company. A company cannot find/view a job seeker’s personal/professional information unless and until a job seeker applies for the company's job posting during an event.

3. Cookies Policy

We collect information about your use of the services through tracking technologies such as cookies and web beacons. A “cookie” is a unique numeric code that is transferred to your computer to track your interests and preferences and to recognize you as a return visitor. A “Web beacon” is a transparent graphic image placed on a website, e-mail or advertisement that enables the monitoring of things such as user activity and site traffic.

We and third parties with whom we work may use cookies and web beacons on the Services to improve user experience, to help remember your preferences and allow us to bring you the content and features that are likely to be of interest to you, and to analyze the use of our Services and to improve the Services’ functionality. One of the ways we do this is through the use of Google Analytics. For more information about how Google Analytics uses and processes data, please visit https://www.google.com/policies/privacy/partners/

The various browsers provide different procedures to manage your settings. Click on any of the browser links below for instructions.

Microsoft Windows Explorer

Microsoft Edge

Google Chrome

Mozilla Firefox

Apple Safari

Opera

The cookies that may be used on this website fall into the four categories described below:

Strictly necessary cookies

These cookies are essential in order to navigate our website and use its various features. Without them, the online services you have asked for cannot be provided.

These cookies do not gather information on you that could be used for marketing purposes or keep track of your visits on the web.

Consent is not required for strictly necessary cookies because they are indispensable for us to provide the services requested by you.

Performance cookies

These cookies collect anonymous information on how the website is used, the pages visited, and any errors that may occur when surfing. We also use these cookies to recognize the site that re-directed you to our website. These cookies do not gather the information that could identify your computer.

All collected information is anonymous and used to help us improve website performances. Therefore, our cookies do not contain personal details.

In some cases, service providers operating on our behalf however manage some of these cookies; they are not permitted to use them for different ends to those listed thus far.

If you use our website, you accept use of this type of cookie. If they are blocked, we cannot guarantee that our website will work properly.

Functionality cookies

These cookies are used to remember choices you make (such as language preference, country location, or other online settings) and provide the personalized or enhanced features that you select. Functionality cookies can be used to provide online services to you, to make it easier to move around the site, to memorize the settings that you have chosen and to provide you with personalized functions. You accept use of these cookies if you select personalized settings and options.

In some cases we can authorize advertisers or third parties to insert cookies on our website to offer you personalized contents and services. In any case, if you use our website, you accept use of this type of cookie. If they are blocked, we cannot guarantee that our website will work properly.

Targeting cookies

These cookies are used to gather useful information to show you specific adverts of interest to you. These cookies allow you to share our site and click on “Like” on social networks such as Facebook. 

The duration of our cookies can vary. In particular, there are:

• “Session cookies”: they are only valid for a single search or web surfing session and vanish when the browser is shut down.

• “Persistent cookies” of variable duration. Their maximum duration is 5 years.

4. Rights of data subjects

Information for Residents of California

This section of the Privacy Policy applies solely to consumers who reside in the State of California and to the Personal Information of a particular California consumer or household (“California Personal Information”).  It describes how we collect, use, and share California Personal Information to the extent we act as a “business” under the California Consumer Privacy Act of 2018 (“CCPA”), and the rights that consumers have under the CCPA.  Provided, however, that California Personal Information does not include, and this section of the Privacy Policy does not apply to:

  • Personal information that is exempt from the CCPA.

  • Personal information we collect in connection with communications or transactions with consumers who are acting as representatives of companies and other organizations that occur solely within the context of conducting due diligence regarding, or providing or receiving a product or service to or from such companies or organizations; or

  • Personal Information we collect, use, and share on behalf of our customers as a “service provider” under the CCPA.

Information for Residents of EEA

You have the right: in accordance with Art. 7 Paragraph 3 GDPR, to revoke your consent given to us at any time. As a result, we are no longer allowed to continue the data processing based on this consent in the future; to request information about your personal data processed by us in accordance with Art. 15 GDPR.

In particular, you can obtain information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to correction, deletion, restriction of processing or objection, the existence of a Right to lodge a complaint, the origin of your data, if we have not collected it, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information on their details; in accordance with Art. 16 GDPR, to immediately request the correction of incorrect or incomplete personal data stored by us;

To request the deletion of your personal data stored by us in accordance with Art. 17 GDPR, unless processing to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims is required;

To request the restriction of the processing of your personal data in accordance with Art. 18 GDPR if you dispute the correctness of the data, the processing is unlawful, but you refuse to delete it and we no longer need the data, but you need them to assert or exercise them or defense of legal claims or you have objected to the processing in accordance with Art. 21 GDPR;

In accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request transmission to another person responsible and

To complain to a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or work or our company headquarters.

Information about your right to object under Art. 21 DSGVO

You have the right, for reasons arising from your particular situation at any time to the processing concerning your personal data under Article 6, paragraph 1, letter e DSGVO (data processing in the public interest) and Article 6, Paragraph 1 Letter f GDPR (data processing on the basis of a weighing of interests) takes place, to lodge an objection; this also applies to profiling based on this provision in accordance with Article 4 No. 4 GDPR.

If you object, we will no longer process your personal data unless we can prove compelling legitimate reasons for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If your objection is directed against the processing of data for the purpose of direct advertising, we will stop processing immediately. In this case, it is not necessary to specify a particular situation. This also applies to profiling insofar as it is associated with such direct mail. If you would like to exercise your right to object, an email to support@recorem.com is sufficient.

Topicality and changes to this data protection declaration

This data protection declaration is currently valid and is as of Jan 2021.

Due to the further development of our website and offers or due to changed legal or official requirements, it may be necessary to change this data protection declaration.